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How do I Get a Certified Copy of My Sale Deed Online?

One gets in a troublesome act when he loses the original copy of the sale deed online. In this arduous situation lodge a First Information Report (FIR) at your local police station about the missing document.

“Deed” is the legal document that specifies the rights of a person on a particular property. A deed is an important document for executing the transfer or sale of a property. If you lose or misplace the property title deed, or it is damaged, you can obtain a true or certified copy from the registrar.

Why a Certified Copy of the Deed is Essential?

A certified copy is used in place of the original deed to execute the transfer or sale or for any other purpose.

What is the Appropriate procedure for getting duplicate papers of the property when you lose them?

Due to the carelessness of the holder or neglect of the banker, documents are found missing from the banks. This misplacement of property papers is a serious matter so don’t ever take it lightly. If your banker has negligently misplaced your documents then take stringent action against it and try to sort out the matter at the earliest.

Missing documents play a crucial role especially in cases of sale and purchase of property transactions. Selling a property with the missing papers is not at all an easy task. In case you have misplaced any document then you will have to get a duplicate copy out of it. A lot of extra money will shell out in order to accomplish this task. Here are some amazing tips to get the duplicate papers for your property.

File Police  Complaint

If you have lost the original copy of sale deed then don’t panic much about it, lodge an FIR, first report information at your local police station about the missing document. Include all the essential details such as document registration number and owners details. Collect a copy of the FIR and make sure that the complaint number is properly mentioned in it.

Register with the Notary

Don’t forget to place a stamp of the police department, along with your signatures at the missing report.  After investigating the case carefully, if the police are unable to trace the missing documents, it will issue a non traceable certificate.  The preparation of the undertaking on the stamp paper should be done carefully. The documents must be attested and registered with the notary so that your undertaking becomes legal.

Publish an Advertisement

It is absolutely right that you are filing a police complaint, along with it you must also need to place advertisements in two newspapers( one in a local language and another in English paper) about the loss of property documents. After that wait for the next 15 days to see if anybody finds it and returns it within that time frame. Quote your statement, stating the loss of documents and inviting any claim over the property within a specified time period within 30 days. After 30 days,  if you don’t seek any issues or if no claims are received then consult a lawyer and get a letter issued to that effect.

Prepare an Affidavit – What Should Affidavit Contain?

The affidavit should clearly quote that the documents are lost and the declarations which are written in the contents of the affidavit are true. The affidavit should contain the proper details of the property, FIR number, and details of the newspaper advertisements. One can also get the format of the affidavit from the registrar’s website or from somewhere else. It is also advisable to take a helping hand of a legal expert or a notary to prepare the affidavit.

How to apply for the Certified Copy of Sale Deed?

Firstly visit the sub-registrar office where the property was registered. This will help you to have a supporting document that shows ownership, such as utility bills. Now apply for a copy and pay the charges. The charges will vary across the states. It will also take a few days to process the request. After processing the request you can easily obtain a certified copy of the document from the registrar’s office. This certified copy can also be used for various purposes such as a substitute for the original title deed.

Get the Duplicate Sale Deed

In order to get the duplicate sale deed to make sure to visit the sub-registrar’s office where the flat was registered and then apply for the copy by paying the prescribed charges and then enclose the required documents. Obtain a copy of the documents from the concerned registrar office. Thereafter certified copies of the title deeds are also used as a substitute for the original.

Although everyone cannot go and get a certified copy of my sale deed online as a good sum of money is required to go through all these steps, but at the end of it all, you will get a legally certified duplicate copy for your property.

The bank loans are also not easily granted on such properties but after the verification of all the documents and the FIR, loans are sanctioned so the provided documents are found to be authentic. Loans in such cases are at the sole discretion of the bank.

What will happen if you keep the documents in the bank?

If you will keep the documents in the bank they will get misplaced. Even you can claim the compensation from the bank. It is the duty of the bank to preserve your credentials and they can be penalized for carelessness.

Don’t Forget to File an Application for Share Certificate

On the basis of your FIR, you can file an application for the share certificate from the housing society. The authorized resident welfare association (RWA) calls a society meeting and checks your proof(FIR) of loss. If your application gets approved, the housing society will charge a fee and in return, they issue you a share certificate. Also, ask for a NOC ( no objection certificate) from them as it plays an important role in transacting further.

Thus through these following steps, you can easily get a certified copy of my sale deed online.



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